Early access
Every software price rise starts a negotiation, not a charge.
Software renewals turns every software price rise into a negotiation, not a charge: each vendor is paid from its own card, capped at the price you agreed, and a declared AI agent negotiates any higher renewal with your real usage. You approve every new price.
Software renewals
Obsession agent for Your companyNever paid over a cap
Held at last year’s price9 seats removed
OpenExample
Pick it, and everything it needs is already set up.
Nothing to build or buy, and nothing to run yourself.
- An agent ID, declared as AI for your company
- A card per vendor, locked to it and capped at the price you agreed
- Its own billing inbox
- Seat counts from your tools, read only
- Every renewal and notice date on 1 calendar
- Every charge, offer and OK signed and dated
It runs on your schedule, and keeps the proof.
Every tool at a price you approved, with the next invoice checked.
Example: a design tool renewal
Software renewals
Pay every tool from its own capped card. When one tries to charge more, hold it, ask to keep last year’s price, and bring me the seats nobody uses to remove.
- Targets
- Every software vendor you pay, from your accounting tool and card feed
- Journey
- Cap each vendor’s card
- Hold any charge above it
- Negotiate with real usage
- Check the next invoice
- How often
- Every charge, and 90 days before each notice date
- Report
- A Slack note when a charge is held, and a monthly sheet of every vendor’s price
- Set up
- Agent ID, declared as AI
- A capped card per vendor
- Billing inbox
- Seat counts, read only
Run log
- The design tool renews 16% higher: £1,392 a month against its £1,200 cap. Held for your decision.Day 1, 06:12
- Seat use read: 31 of 40 seats used, 9 unused for 60 days.Day 1, 06:20
- After your OK, your declared AI agent asks the vendor to renew 31 seats at last year’s £30 a seat.Day 1, 09:10
- The vendor agrees in writing. 9 seats removed: £930 a month from here.Day 3, 11:30
Finding
A 16% rise held at the cap, last year’s price kept and 9 unused seats removed, all agreed in writing by day 3.
The cap lowered to £930 to match, ready for your OK. The next invoice is checked against it, and if it’s any higher, the case reopens.
Example run. Every charge, email, offer and OK dated and signed.
The agents do the legwork. You make the calls.
Connect your books and cards
Your accounting tool, card feed and contracts, read only. It lists every vendor’s price, seats, renewal date and notice window.
Each vendor gets its own card
Capped at the price you agreed. A charge above it is held for your decision, never paid unseen.
A rise starts a negotiation
It reads the contract, then negotiates with the vendor by email, chat or phone, using your real usage, and brings you the offers in writing.
You approve, it checks
Your OK moves the cap to the new price and no higher, or cancels the tool with written proof. Then it checks the next invoice.
It covers the whole job, and stops where it should.
Every renewal
Price rises
Every charge above the cap held, and the contract checked for what the vendor may raise, and when.
Unused seats
Seat use read from the tools you connect, and unused seats removed after your OK.
Notice dates
90 days before each one, 1 plan: renew, cut seats, ask for a better price or cancel.
Outage credits
Downtime checked against each vendor’s service promise, and the credit claimed inside its window.
Billing errors
Double charges and wrong plans disputed with the vendor, with the record attached.
The next invoice
Checked against the agreed price. If it’s higher or a credit is missing, the case reopens.
Where it stops
Only your vendors
Tools you already pay, nothing else.
Your caps
You set each cap and the card issuer enforces it. The agent can’t raise its own limit.
No tool cut off
A held charge comes to you inside the vendor’s grace period, so nothing lapses without your say.
You decide
New prices, seat cuts, notices, switches and cancellations wait for your OK.
No bluffing
It cites other tools only when you’d really switch, and never invents a deadline.
A person if asked
If a vendor needs the account holder or asks for a person, it comes to you with the thread.
Every new price in writing, and on the next invoice.
See a real store checkSlack
When a charge is held, with the contract line and the next step.
Email
A monthly note: every charge held, price agreed, tool cancelled and invoice checked.
Sheet
Every vendor’s price, seats, cap, renewal date and notice window.
Your accounting tool
Each new price and credit, ready to post against its vendor.
Webhook
Every held charge and new price as it happens.
The record
Every charge, offer and OK, dated and signed, for your finance team or your accountant.
Start from the recipe. Change anything.
- Vendors
- Every tool you pay, from your accounting tool and card feed
- Caps
- The price you agreed, per vendor, set by you
- Your limits
- The price, seats and term you’d accept, set by you
- Over the cap
- Held for your decision inside the vendor’s grace period
- Seats
- Used and unused, from the tools you connect
- Renewals
- A plan 90 days before each notice date
- Negotiation
- By email, chat, the vendor’s support bot or its retention line
- Decisions
- New prices, seat cuts, notices and cancellations only after your OK
The same recipe, different jobs.
- FoundersCatch every software price rise before it’s paid, without a finance hire.
- AgenciesHold the price on your own tools, and your clients’ with their OK. Every held price goes on record for their review.
- MarketingCatch a price rise on any marketing tool before it hits your budget.
- DevelopersGet every held charge by webhook, and approve new prices from your own app through the API.
A higher charge is held at the cap, not paid on the renewal date.
Up to 156 hours a year back for 1 person who spends 3 hours a week on renewals by hand: reading the emails, checking each charge, counting seats and tracking notice dates.
| Today | With a capped card | |
|---|---|---|
| The renewal email | Lost in an inbox | Read the day it lands, contract checked |
| A higher charge | Paid on the renewal date | Held at the cap for your decision |
| Unused seats | Renewed with the rest | Removed after your OK |
| The notice window | Missed | A plan 90 days before it |
| Outage credits | Never claimed | Claimed inside the window |
| The next invoice | Not checked | Checked against the agreed price |
Your caps, your OK, and a declared agent at every vendor.
Software renewals holds the rise and negotiates: each vendor is paid from its own card capped at the price you agreed, so a higher charge waits for your decision, and a declared AI agent negotiates with your real usage and brings you the offers in writing.
Software renewals pays each vendor from its own card, capped at the price you agreed. A higher charge is held instead of paid, and the agent negotiates with the vendor before any money moves.
Not without your say: Software renewals brings a held charge to you at once, inside the vendor’s grace period, and you decide whether to pay it.
No. The Software renewals agent says it’s an AI agent for your company. Where a vendor needs the account holder, it comes to you with the thread.
Never. Software renewals uses your real usage, cites other tools only when you’d really switch, and never invents a deadline.
No, so Software renewals tracks every notice window too, and brings you a plan 90 days before each one.
Yes, after your OK. Software renewals sends notice to the address in the contract, keeps proof of delivery and gets the cancellation in writing.
Software renewals gives up to 156 hours a year back for 1 person who spends 3 hours a week on renewals by hand, and removes up to 36% of seats after your OK, the share of licences companies leave unused. In the example, a 16% rise was held the morning it was charged, and the vendor agreed in writing 2 days later.
Pay only the prices you approve, at every renewal.
Join the waitlist. Software renewals comes ready with a capped card per vendor and its own billing inbox.